Build from the repair order
Keep the customer, vehicle, labour, parts and approved work available as the completed job moves to invoice.
Opening Workshop HQ
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Workshop invoicing software
Invoice from the work the workshop actually completed.
Workshop HQ keeps labour, parts, customer approvals and the completed repair order close to the invoice. Workshops can also create standalone invoices for parts and counter sales when there is no vehicle repair order, with Australian GST calculations and payment records kept clear.
Why it matters
Invoice time should not mean rebuilding the job from scraps.
When the job, parts, approval and invoice live in separate systems, the front desk has to reconstruct what happened before it can charge correctly. Workshop HQ carries the connected work forward so the workshop can review the commercial record with the operational context still attached.
Handle counter sales
Create a standalone invoice for parts or over-the-counter work when no customer vehicle repair order is needed.
Use Australian GST calculations
Show ex-GST, GST and inclusive totals clearly in Australian dollars across invoice lines and document totals.
Retain payment records
Record payment details against the invoice so the workshop can see the commercial outcome alongside the job history.
How it works
A clear path through the workshop day.
- 1
Review completed work
Confirm the repair-order labour, parts and approved recommendations before issuing the financial document.
- 2
Create the workshop invoice
Produce clear line totals, GST and the final amount without retyping the story of the job.
- 3
Record the outcome
Keep payment information and invoice status visible for the workshop team and reporting.
Practical outcomes
What this improves in a real workshop.
- Less re-entry between repair orders and invoices
- Clear Australian GST totals
- Support for repair work and standalone counter sales
- Stronger continuity from customer approval to payment
Questions from workshops
Workshop invoicing FAQ
Does Workshop HQ calculate Australian GST?
Yes. Workshop HQ calculates and displays Australian GST across invoice lines and totals in Australian dollars.
Can we invoice a parts sale without creating a repair order?
Yes. Standalone invoices support parts and counter sales where no vehicle repair order is involved.
Can an invoice include approved recommended work?
Yes. Customer approval state remains connected to the repair order, helping the workshop review the authorised work before invoicing.
Keep exploring
Connected Workshop HQ features
Customer approvals
Send inspection evidence and recommended work through a branded customer portal, then keep approval decisions and questions on the job.
Explore customer approvalsDigital job cards
Keep customer concerns, labour, parts, technician time, checksheets, approvals and invoice details together on one live digital job card.
Explore digital job cardsWorkshop reporting
See current job flow, technician activity, customer decisions, invoicing and workshop performance from connected operational records.
Explore workshop reportingPut the complete workflow into one workshop system.
Review the plans or ask how Workshop HQ would fit your current process.