Use consistent checksheets
Give technicians structured inspection items so important checks are less likely to depend on memory or handwriting.
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Digital vehicle inspections
Show the customer what the workshop found, clearly and in context.
Workshop HQ digital checksheets help technicians record consistent inspection results while they work. Measurements, notes, recommended actions, photos and video remain attached to the repair order and can be presented through the customer portal when a decision is needed.
Why it matters
A tick on paper is hard to explain and easy to lose.
Useful inspections need more than a pass-or-fail box. The workshop needs a repeatable checklist, the technician needs a quick way to capture evidence, and the customer needs a clear explanation of what requires attention. Workshop HQ connects all three without moving the evidence between unrelated systems.
Record measurements and notes
Capture relevant values, observations and recommended actions against the individual inspection item.
Add customer-ready evidence
Attach photos and video to the inspection so the customer can see the condition being discussed.
Connect findings to approval
Present recommended work with the inspection context and retain the customer decision on the same job.
How it works
A clear path through the workshop day.
- 1
Assign the right checksheet
Prepare the inspection with the booking or repair order so the technician knows what must be checked.
- 2
Capture the condition
Record results, measurements, notes and media from the technician view while the vehicle is being inspected.
- 3
Explain the recommendation
Send the relevant findings and recommended work to the customer portal for a documented response.
Practical outcomes
What this improves in a real workshop.
- More consistent inspections across technicians
- Clearer evidence for customer conversations
- Less time assembling photos and notes for approval
- A retained inspection history against the job
Questions from workshops
Vehicle inspections FAQ
Can technicians add photos and video to an inspection?
Yes. Workshop HQ supports inspection photos and video so technicians can add visual context to findings and recommended work.
Can checksheets record measurements?
Yes. Inspection items can include measurement fields as well as status, notes and recommended actions.
Can customers see inspection results online?
Yes. A branded customer portal can show the inspection, supporting media and recommended work linked to the job.
Keep exploring
Connected Workshop HQ features
Customer approvals
Send inspection evidence and recommended work through a branded customer portal, then keep approval decisions and questions on the job.
Explore customer approvalsDigital job cards
Keep customer concerns, labour, parts, technician time, checksheets, approvals and invoice details together on one live digital job card.
Explore digital job cardsTechnician mobile
Give workshop technicians a focused mobile view for assigned jobs, time clocks, checksheets, photos, video and team messages.
Explore technician mobilePut the complete workflow into one workshop system.
Review the plans or ask how Workshop HQ would fit your current process.