See the day at a glance
View bookings with customer, vehicle, concern, timing and current preparation status in one workshop-focused diary.
Opening Workshop HQ
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Workshop booking software
A booking diary that prepares the workshop, not just the calendar.
Workshop HQ turns each booking into the start of the job. Reception can record the customer, vehicle, concern, promise time and workshop notes early, then prepare the repair order, parts and checksheets before the vehicle arrives.
Why it matters
A full calendar does not automatically make a controlled day.
Paper diaries and generic calendars show that a car is coming, but they rarely show whether the team has the right information, parts, technician time or customer promise. Workshop HQ keeps the booking connected to the work that follows so the front desk can spot gaps before they become morning surprises.
Prepare future work early
Open a future booking to build job details, plan checks, add likely parts and organise the work without marking the car as already in progress.
Protect customer promise times
Keep the expected completion time visible as the job moves so reception can act on delays before the collection conversation becomes difficult.
Coordinate workshop resources
Keep technician assignments, diary tags and loan-car scheduling alongside the booking instead of in separate notes and calendars.
How it works
A clear path through the workshop day.
- 1
Capture the booking properly
Record who is coming, which vehicle is involved, what the customer needs and when they expect it back.
- 2
Prepare before arrival
Add the likely work, parts, checksheets and internal notes while there is still time to resolve missing information.
- 3
Move straight into the live job
When the car arrives, the booking becomes the connected repair order the workshop team works from.
Practical outcomes
What this improves in a real workshop.
- Fewer incomplete bookings waiting at the front counter
- Earlier parts and workload planning
- Clearer customer promise-time decisions
- One record from first booking to final invoice
Questions from workshops
Booking diary FAQ
Is Workshop HQ a calendar or full workshop booking system?
It is a workshop booking system connected to repair orders, technicians, checksheets, approvals and invoices. The diary is the beginning of the workflow rather than a separate calendar.
Can we prepare a job before the vehicle arrives?
Yes. A future booking can be prepared with job details, likely parts and checksheets without pretending the vehicle is already in progress.
Can the diary help manage loan cars?
Yes. Loan-car scheduling can be coordinated with bookings so availability is visible when the front desk plans the day.
Keep exploring
Connected Workshop HQ features
Digital job cards
Keep customer concerns, labour, parts, technician time, checksheets, approvals and invoice details together on one live digital job card.
Explore digital job cardsTechnician mobile
Give workshop technicians a focused mobile view for assigned jobs, time clocks, checksheets, photos, video and team messages.
Explore technician mobileWorkshop reporting
See current job flow, technician activity, customer decisions, invoicing and workshop performance from connected operational records.
Explore workshop reportingPut the complete workflow into one workshop system.
Review the plans or ask how Workshop HQ would fit your current process.